of the Secretary
for the administration of all Aging programs and services for the commonwealth.
Promotes prevention and protection for older Pennsylvanians.
and provides legal guidance in connection with the exercise of official powers
of the Department. Works in coordination
with other Pennsylvania departments and under the guidance of the Governor’s
Office of General Counsel.
out and conveys agency policies to members of the Pennsylvania General Assembly
by advocating for or against pieces of legislation. Provides consistent and prompt answers to
questions from members of the legislature and keeps members apprised of Aging
issues, whether those issues are state-wide or specifically in their
districts. Works in coordination with
liaisons in other Pennsylvania departments and under the guidance of the Governor’s
Office of Legislative Affairs.
Council on Aging
as a statewide forum, clearinghouse, guardian and advocate for the rights and
interests of the elderly in determining a comprehensive program of services for
the elderly. Advises the Governor, the
General Assembly, and the Department of Aging through its agency head,
regarding the planning, coordination and delivery of services provided by
Pennsylvania Department of Aging and other state agencies.
PENNSYLVANIA LONG-TERM CARE COUNCIL
Consults with various departments and agencies and makes recommendations on regulations, licensure, financing, or any other responsibilities of state agencies relating to long-term care including, but not limited to, institutional care and home- and community-based services. Creates committees or ad hoc work groups to assist the Council in researching various issues pertaining to long-term care, reporting on assigned topics, and making recommendations for submission to the Council. Areas of research include, but are not limited to, regulatory review and access to quality care, community access and public education, long-term care services models and delivery, workforce, housing, and behavioral health issues of older Pennsylvanians.
as a “clearinghouse” for all policy development activity within the
Department. Develops, coordinates,
plans, assesses and evaluates polices across the organizations within the
Department to ensure consistency in content, direction and application. Assists other bureaus and offices in
developing policy, evaluating impact and establishing and improving strategic
direction. Serves as a liaison with
other departments’ programs and policy offices, state agencies and external
stakeholder groups. Works in
coordination with liaisons in other state agencies and under the guidance of
the Governor’s Office of Planning and Policy.
Manages the Department of Aging’s public relations initiatives, media and digital communications, and agency branding. Prepares and distributes news releases, public reports, newsletters, and other written and digital materials. Responds to inquiries from members of the media, coordinates news conferences, and facilitates media appearances by the Secretary of Aging, Deputy Secretary, and department staff. Develops or oversees the development of consumer publications. Serves as liaison between the department and the Governor’s Office on all aspects of communications.
OF THE DEPUTY SECRETARY OF AGING
all services funded by the Older Americans Act, Tobacco Settlement Fund and the
Pennsylvania Lottery including the PACE/PACENET programs, home and community
based services, protective services, nutrition programs, transportation, senior
employment and volunteer development programs.
Oversees the Bureau of Finance including the Budget, Contracting and
Procurement Divisions and the Bureau of Quality Assurance including Quality and
Compliance Division, Metrics and Analytics Division and Licensing Division.
Mandated by federal Older Americans Act and state legislation, involves designing, implementing and managing a statewide reporting and investigative system to deal effectively with complaints made by or on behalf of older consumers of long-term care services. Advocates for systematic improvements in long-term care services through analyzing and monitoring federal and state legislation impacting consumers of long-term care services, providing training and sanction for representatives who provide local ombudsman services, and providing technical assistance and information to local ombudsman and consumers of long-term care services.
Provides services that protect older adults against fraud, abuse, exploitation and neglect and responsible for managing the criminal history background check process. Directs the administration of the Older Adults Protective Services Program for the prevention and treatment of elder abuse, neglect, exploitation and abandonment. Designs and implements a statewide reporting and investigative system to address the needs of older adults requiring protective services. Coordinates services through the Area Agencies on Aging (AAAs) by developing and ensuring implementation of protective services’ programs, policies and procedures, providing technical assistance to the agencies, conducting staff training and collecting data and reports on elder abuse, neglect and exploitation. Provides technical assistance to the Department of Human Services for its Adult Protective Services Program that protects abused, neglected, or abandoned adults between the ages of 18 and 59 who have physical or mental impairments. Includes the Criminal History Background Check Unit that works directly with state and FBI organizations in processing background checks to protect facilities from hiring prohibited hires in long-term care facilities.
PA LINK TO AGING
AND DISABILITY RESOURCES OFFICE
for the expansion and promotion of the Aging and Disability Resources Center
Program (ADRC), which is a federal Administration on Aging core program and
collaborative effort to create a person-centered, community-based environment
that promotes independence and dignity for individuals. Provides easy access to information to assist
consumers in exploring a full range of long-term support options and provides
resources and services that support the range of needs for family
caregivers. Targets services to the
elderly and individuals with physical disabilities, serious mental illness,
and/or developmental/ intellectual disabilities with goal of serving all individuals
with long-term care needs regardless of their age or disability.
OF AGING SERVICES
prompt service delivery to consumers through the development of efficient
program operational policies and practices across all Aging services. Administrative responsibilities include the
state-level management of Older Americans Act Services, Caregiver Support
Program, transportation, Senior Centers, OPTIONS, Veterans’ Directed Home and
Community-Based Services, Domiciliary Care, Aging In Place programs, Senior
Housing and nutrition services.
Americans Act Services Division
and oversees the Older Americans Act Titles III Community Grants and Title V
Community Services. Serves as the
liaison to the Area Agencies on Aging and the federal Administration on Aging. Develops program and service delivery
procedures that apply Older Americans Act Services, including program areas
such as Caregiver Support Program, senior centers, volunteerism, nutrition
services, employment and transportation.
and Community Services Division
and oversees all housing programs for older Pennsylvanians including
domiciliary care, home modifications and supported senior housing options. Coordinates with state and federal agencies
that provide supportive housing for Older Pennsylvanians. Promotes the expansion of housing services
and Aging In Place models for older Pennsylvanians.
for the budget and financial management for the Department of Aging. Serves as liaison to Governor’s Budget
Office. Develops and manages the Aging
budget and related fiscal activities including budget updates, coordination of
budget submissions, audits, fiscal management of grants and contracts,
financial audits and review of financial reports and financial statements for
Older Americans Act Programs, aging services and other programs as
appropriate. Performs day-to-day
financial operational management, ongoing monitoring of expenditures and
related information, periodic updates of budget projections, ongoing provider
rate setting activities and provision of budget analysis to help inform policy
decisions. Defends audit decisions
through the hearing and appeal process.
Provides support to internal agency budget processes, develops program
revision requests, manages contracts and analyzes statistical data to support
fiscal and programmatic activities.
Aging budget and related fiscal management activities, including developing the
Department budget, submitting cost-to-carry and spring update information, and
providing budget analysis information in the development of Aging Program
Revision Requests to the Governor's Budget Office. Works closely with program staff to ensure
continuity and coordination across the services.
and supports all contracts for Aging.
Works with various bureaus and the Deputy Secretary to advise on and
secure and execute contracts, develop timelines and work plans for contracts
and monitor for effectiveness and outcomes.
Maintains a database and tracks billing to ensure continuity and
coordination of Area Agencies on Aging (AAA) contracts. Reviews and approves AAA budgets and analyzes
ongoing AAA financial operations by establishing financial reporting and
minimum accounting standards for the AAAs, operating allocation models to
develop annual AAA budget allocations, and reviewing AAA data submissions and
reports for appropriate funding allocations, expenditures and encumbrances.
manages and supports all procurements for the Department of Aging. Works with various bureaus and the Deputy
Secretary to secure, execute and monitor procurements. Maintains a centralized
contract database and tracks billing to ensure continuity and coordination.
OF PACE - PHARMACEUTICAL ASSISTANCE CONTRACT FOR THE ELDERLY
through a pharmacy benefit administrator (PBA), an accessible high quality of
care, comprehensive prescription drug benefit to an optimum number of eligible
Pennsylvanians. Manages the pharmacy
benefit for the Department of Health Chronic Renal Disease Program (CRDP) and
the Department of Human Services Special Pharmaceutical Benefit Program
(SPBP). Provides limited support to
other state pharmacy benefit programs, such as the State Workers’ Insurance
Fund. For more information on PACE, click here.
Cardholder and Enrollment Division
a statewide direct outreach activity to non-enrolled PACE/PACENET eligibles
who, upon enrollment, are screened for facilitated enrollment services into
Medicare Part D, the Part D Low-Income Subsidy and Property Tax and Rent Rebate
Programs. Develops procedures for
application adjudication and manages the cardholder appeal process for the
eligibility determinations of the PBA.
Oversees the assignment of PACE/PACENET, CRDP and SPBP cardholders to
Medicare Part D partner plans and coordinates with the Centers for Medicare and
Medicaid Services (CMS). Ensures that
state-funded drug benefit programs are the payers of last resort by managing
third-party liability determinations and recoupments for PACE/ PACENET and
the PBA contract, Statements of Understanding (SOU) with the Departments of
Health, Human Services and Labor and Industry, and contracts with Part D
partner and non-partner plans. Manages
the Part D premium billing review and payments to the participating Part D
and Evaluation Division
for program financial forecasting, monitoring enrollment and drug utilization
trends and the setting and updating of performance standards. Manages a variety of ongoing operational
activities, research and demonstration projects dedicated to improving
PACE/PACENET enrollment drug safety, physician education and cost effective
OF QUALITY ASSURANCE
quality management and improvement monitoring of Aging programs and services to
ensure compliance with federal and state regulations and the delivery of
quality programs to assure the health and welfare of consumers. Ensures that
program and service delivery systems achieve desired outcomes and works closely
with the Bureau of Finance and the Policy Office to use data analysis to
measure the effectiveness of program design and operations, recommend
strategies for improvement and ensure fiscal accountability, and prepare
financial reports as appropriate.
and Compliance Division
for the overall compliance monitoring of Aging programs, including
pre-admission assessments. Acts as
liaison with the AAAs and conducts consumer monitoring to ensure all aspects of
the quality management strategy are followed and reviews and analyzes reports.
and Analytics Division
for directing data collection and analysis activities and support for the
Department of Aging, including management and coordination of statistical
analysis across Aging programs and functions.
Ensures management has timely and accurate access to data to promote the
efficient and effective operation of Department activities and programs. Maintains and houses all databases related to
programs, provides forecast analysis of future funding trends as well as cost
benefit analyses in order to advise senior management on changes or additions
to existing programs. Provides census,
consumer demographics, service and budget information to support the Department
of Aging functions and reports. Acts as
data support for SAMs (Social Assistance Management System) and the AAA
for the licensure of older adult daily living centers in Pennsylvania. Develops and maintains a licensure process,
forms and applications, inspection schedules, internal policies and procedures,
as well as developing standards to ensure quality in the services provided at
the centers. Conducts on-site
inspections on at least an annual basis, recommends continued licensure status,
investigates complaints and provides technical assistance to prospective and
licensed centers as needed.
AND MANAGEMENT OFFICE
for administrative offices and bureaus that support the core daily
enterprise-wide functions of the department.
Provides oversight for project management, communications support and
human resource, information technology liaison, State Plan on Aging management,
grant management, facility administration, and education, outreach and training
support for the agency.
and Outreach Office
health and consumer education programs initiated by the Department, including
the Health Insurance Information Counseling and Assistance Program/APPRISE and
the Health Promotion/Disease Prevention Program. Coordinates logistics for the
Department’s training activities, including statewide training for Area
Agencies on Aging (AAAs). Develops and produces consumer publications for the
Department and develops and maintains the Elder Corp Information to coordinate
recruitment and referral services for volunteers in the aging network.
the Department’s human resource (HR) programs including recruitment and
placement, position classification and pay, complement management, labor
relations, equal employment opportunity, training and HR systems. For the Area Agencies on Aging, monitors the
merit functions, provides technical assistance and processes civil service
and manages internal administrative functions and supervises administrative/support
services for the Department of Aging, which includes physical plant and office
space management, building and office support services such as equipment
maintenance, inventory, automotive, mail, record storage and disposal,
supplies, forms control, material printing and duplication.
INFORMATION ON CAREERS IN AGING SERVICES, VISIT THE DEPARTMENT OF AGING'S CAREERS WEB PAGE